Municipal elections 2021

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Municipal elections will be held next fall. Mayoral and municipal councillor positions in the city’s 6 electoral districts will be filled for a 4-year term. You can start preparing for them now, as a voter, a candidate or even by working at the elections.

 

For the November 2021 elections, the City has put in place measures to promote the greatest participation possible by opting for voting by mail, which is offered to voters over 70 and certain other eligible voters. We have also added additional voting days by having two days of advance polls (instead of just one) as well as the possibility of voting at the office of the Returning Officer, another novelty in Beaconsfield.

 

It is important to understand the municipal environment in order to participate actively in the democratic life of your community.

 

Here is all the information relating to the 2021 general election. We invite you to consult this page regularly because the information will be updated as the election period progresses.

 

For more information, you may always contact the Office of the Returning Officer at 514 428-4400 extension 4429 or at elections@beaconsfield.ca

Electoral calendar

As of now

  • Application for the voting by mail for eligible voters:
    By email: elections@beaconsfield.ca OR by phone: 514 428-4400 (extension 4429)
  • Staff recruitment
  • Authorization of an elector who undertakes to run as an independent candidate

 

September 17

  • First day to file a nomination paper.

 

SEPTEMBER 28*

  • Last day to receive applications for entry and powers of attorney of non-domiciled electors before the filing of the electoral list. Applications received after this date will be forwarded to the Board of Revisors. *Date modified on September 28.

 

October 1

  • Last day to file a nomination paper. Deadline set at 4:30 p.m.

 

October 19 and 21

Dates of the meetings of the Board of Revisors of the electoral list

  • October 19 (4 p.m. to 10 p.m.)
  • October 21 (1 p.m. to 7 p.m.)

 

Before October 30

  • Distribution of the reminder card to each elector, indicating the polling stations and the candidates.

 

October 17

  • First day to submit a voting by mail application by electors who are in isolation as ordered or recommended by public health authorities.

October 21

  • Last day to receive applications for entry and powers of attorney of non-domiciled electors after the filing of the electoral list. These applications will be forwarded to the Board of Revisors.

 

October 27

  • Last day to receive a voting by mail application from an eligible elector.

 

October 30 and October 31 (9:30 a.m. to 8 p.m.)

  • Advance poll

 

November 1 and November 2 (9:30 a.m. to 8 p.m.)

  • Polling at the office of the Returning Officer.

 

November 7

  • Polling day

 

* SEE THE SECTIONS FOR SPECIFIC INFORMATION AND DEADLINES FOR EACH ACTIVITY.

Electoral map and where to vote

> Election map

ADVANCE POLL

 

Dates :

  • Saturday, October 30, from 9:30 a.m. to 8 p.m.
  • Sunday, October 31, from 9:30 a.m. to 8 p.m.

Where?

  • Districts 1, 2 and 3:
    •  Recreation Centre – 1974 City Lane, Beaconsfield, QC H9W 6B1
  • Districts 4, 5 and 6
    • Sherbrooke Academy Junior Elementary School – 230, rue Sherbrooke, Beaconsfield, QC H9W 1P5

Polling at the office of the returning officer

 

Dates :

  • Monday, November 1, from 9:30 a.m. to 8 p.m.
  • Tuesday, November 2, from 9:30 a.m. to 8 p.m.

Where?

  • Council Chamber, City Hall – 303 Beaconsfield boulevard, Beaconsfield, QC H9W 4A7.

 

Regular vote (polling day)

 

Date : Sunday, November 7, from 9:30 a.m. to 8 p.m.


Where?

  • District 1: Christmas Park Elementary School – 422 Beaconsfield Boulevard, Beaconsfield, QC H9W 4B7

  • District 2: Recreation Centre – 1974 City Lane, Beaconsfield, QC H9W 6B1

  • District 3 : St-Edmund Elementary School – 115 Beaconsfield Boulevard, Beaconsfield, QC H9W 3Z8

  • District 4: Allancroft Campus, Place Cartier Adult Education Center – 265 Allancroft Road, Beaconsfield, QC H9W 2R8.

  • District 5: Sherbrooke Academy Junior Elementary School – 230 Sherbrooke, Beaconsfield, QC H9W 1P5

  • District 6: Sherbrooke Academy Senior Elementary School – 313 Windermere, Beaconsfield, QC H9W 1W1

Voting : Who and how?

CONDITIONS TO BE ELIGIBLE FOR VOTING

 

To vote, you must make sure that you are a qualified elector of Beaconsfield and that your name is entered on the list of electors of Beaconsfield, in force for the November 7, 2021, election. If you are not entered on the list of electors, you will not be able to vote.

The conditions to be a qualified elector and to be entitled to be entered on the list of electors are the following:

 

Beaconsfield domiciled elector                        

  • Be a natural person
  • Be 18 years old or older on November 7, 2021
  • Be a Canadian citizen on September 1, 2021
  • Not be disqualified from voting under the law (under curatorship or guilty of an offence that is a corrupt electoral practice)
  • Be domiciled at Beaconsfield on September 1, 2021, and be living in Quebec since at least 6 months

 

Non-domiciled elector

  • Be a natural person
  • Be 18 years old or older as of November 7, 2021
  • Be a Canadian citizen on September 1, 2021
  • Not be disqualified from voting under the law (under curatorship or guilty of an offence that is a corrupt electoral practice)
  • Be the owner of an immovable or the occupant of a business establishment in Beaconsfield since September 1, 2020 at least, and have submitted to the Returning Officer an application to be entered on the list of electors on October 21, 2021, the latest

    OR

  • Be the co-owner of an immovable or the co-occupant of a business establishment in Beaconsfield since September 1, 2020, at least, and have submitted to the Returning Officer a power of attorney on October 21, 2021, the latest.

 

How to vote

 

Preliminary steps take place before the vote. Be attentive if any actions are required from you during the process.

Notice of registration or absence of registration

Around mid-October, a notice of registration or absence of registration will be sent by the office of the Returning Officer.
This notice will indicate in particular the names of the electors registered for each address in Beaconsfield.

You have found an error or an omission in the notice or your name is not on the list of names registered for your address? Go to the BOARD OF REVISORS.

The Board of Revisors shall sit to receive applications for corrections or for entry at the Beaconsfield City Hall at 303 Beaconsfield Boulevard.

The Board of Revisors allows a person whose name is not entered on the list of electors to submit an application to be entered. You can also make corrections to your entry (spelling error, change of address in Beaconsfield). You can also request the striking off of an entry.

For an application for entry on the list of electors, you must present two pieces of identification, one indicating the name and date of birth and the other the name and domicile address of the person whose registration is sought. You must also provide the previous domicile address of the person whose registration is sought.  

The Board of Revisors shall sit on the following dates:

  • Tuesday, October 19, from 4 p.m. to 10 p.m.
  • Thursday, October 21, from 1 p.m. to 7 p.m.

The Board of Revisors may require from the person submitting an application any evidence necessary to render a decision.

 

Exceptional measures related to the health situation

You can send a request for entry, striking or correction from the list of electors in writing to the returning officer if you are in one of the following situations:

  1. You are domiciled or lodged in an eligible health establishment
  2. You are domiciled in the municipality, but are unable to travel for health reasons or you are a caregiver domiciled at the same address as such a person
  3. You will be 70 years of age or older on polling day
  4. Between Sunday, October 17, 2021, and Wednesday, October 27, 2021, you must comply with an order or a recommendation for isolation from public health authorities because you:
  • returned from a trip abroad within the last 14 days
  • were diagnosed with COVID-19 and you are still considered a carrier of the disease
  • are showing COVID-19 symptoms
  • have been in contact with a suspected, probable or confirmed case of COVID-19 within the last 14 days
  • are waiting for a COVID-19 test result (AERM, s. 134.1)

You must accompany the application with a copy of two documents: one must show the name and date of birth of the person and the other must show his or her name and domiciliary address.

If you are an elector referred to in point 1, you can replace these documents with an attestation from a staff member confirming your identity and place of residence.

The Returning Officer can send you the necessary forms upon request. She must then have received them no later than October 21 at 7 p.m.

 

Who can submit an application?

 

  • You
  • A parent
  • Your spouse
  • A person who cohabits with you

 

Reminder card

 A reminder card will be distributed to every elector whose name is entered on the list of electors.

The reminder card will indicate, namely:


• the names of the candidates
• polling station locations for the advance poll, the vote at the office of the Returning Officer and the polling day
• the opening hours of polling stations
• the pieces of identification required to vote


Electors are invited to keep this card and bring it with them on the voting day, together with their identification card. However, presenting the reminder card is not mandatory, but it will allow election officials to identify electors more quickly on the list of electors..


ADVANCE POLLING DAYS, POLLING AT THE OFFICE OF THE RETUNING OFFICER DAYS AND REGULAR POLLING DAY

 

What to bring to vote

You must bring:

  • your face covering;
  • one of the following identification documents:
    - your Quebec driver's licence
    - your Quebec health insurance card
    - your Canadian passport
    - your certificate of Indian Status
    - your Canadian Forces identification card
  • your reminder card (optional)

On site, a person at the computerized reception table will welcome you. Show your reminder card or tell them your name and show your identification document. This person will tell you where to go.

The governmental sanitary measures in force will be followed:

  • At the table, say your name and address and show your Identification document.
  • You will need to momentarily remove your face covering to identify yourself.
  • You will receive ballot papers and a pencil. You can also bring your own pencil or a blue or black pen.
  • You will go behind the voting booth.
  • On each ballot, mark an X, a checkmark or a mark in the circle next to the name of the candidate of your choice. You must choose only one candidate on each ballot.
  • Fold the ballot paper and return to the person at the table. The person will tell you how to put your ballot paper in the box placed on the table.

You can consult the Elector’s Guide which summarizes the information above.

 

VOTING BY MAIL (NEW)

 

Voting by mail allows eligible people who have made an application to vote without having to travel. Electors who chose to use this voting method may vote at any time, provided the deadlines are respected. Voting by mail is as secure as the regular voting.

 

The double envelope system is a guarantee of confidentiality for the elector. No one can know who the elector voted for. In addition, the procedures established at the polling stations ensure that electors only vote once.


Application to vote by mail

To vote by mail, you must apply by communicating with the Returning Officer no later than October 27, 2021.


The application of a voter whose isolation is ordered or recommended by the Public Health authorities due to the COVID-19 pandemic can only be made as of October 17, 2021.


Request for voting by mail- Admissible electors (SMC-87-VA (Beaconsfield)


Applications can be submitted by email at elections@beaconsfield.ca or by phone at 514-428-4400 (extension 4429).


Eligibility requirements for voting by mail

You are eligible to vote by mail if:

  • You are domiciled and will be 70 years of age or older on November 7, 2021
  • You are domiciled and you are unable to travel for health reasons or you are a caregiver domiciled at the same address
  • You are domiciled in a residential and long-term care centre (CHSLD), a rehabilitation centre or a private seniors' residence (RPA) listed in the register established under the Act respecting health services and social services, chapter 4.2, or if you are hospitalized
  • You are domiciled and in isolation as ordered or recommended by public health authorities because you:
    • have returned from a trip abroad for less than 14 days
    • have been diagnosed with COVID-19 and are still considered a carrier of the disease
    • have symptoms of COVID-19
    • have been in contact with a suspected, probable or confirmed case of COVID-19 for less than 14 days
    • are awaiting a test result for COVID-19

How to vote by mail

Each of the eligible voters who have submitted an application for voting by mail will receive, by October 28 at the latest, a "voting by mail” package. This package contains the documents electors will use to exercise their right to vote. This kit will contain, namely:

  • easy-to-understand instructions for the elector
  • a declaration by the elector
  • the ballot paper (position of Mayor and / or position of councillor)
  • three envelopes: the first for mailing, the second is a secret ballot envelope in which the elector includes his or her ballot paper(s); the third is a stamped return envelope, of a distinct color, intended to contain the declaration of the elector, the secret ballot envelope containing the ballot paper(s) as well as a photocopy of an identity document that the elector must include (Quebec health insurance card, driver's license, Canadian passport, Indian status certificate or Canadian Armed Forces identity card)

Voting by mail will end at 4:30 p.m. on Friday, November 5, 2021, and the counting of votes will take place on November 7, 2021.

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Becoming a candidate

If you wish to run for a seat as a member of the municipal council, you must be eligible, file a nomination paper and the accompanying documents and comply with the health measures provided for in the Protocole sanitaire visant à réduire les risques de propagation de la Covid-19 lors de la tenue de l’élection générale municipale 2021 en vigueur (available in French only at the moment).

 

You can also consult the quick reference Health guidelines and recommendations: Person who wishes to become a candidate.

 

The Directeur général des élections du Québec has made available to people who wish to run for the 2021 elections an information guide entitled Running as a Candidate for Municipal Elections.

 

The official list of candidates for the November 7, 2021 election can be consulted here. The application period ends on October 1st at 4:30 p.m.

 

ELIGIBILITY REQUIREMENTS

 

To be eligible to run as a candidate at the 2021 municipal elections by virtue of the Act respecting elections and referendums in municipalities, you must:


1. Have the right to be entered on the municipal list of electors
2. Have resided, continuously or not, on the territory of the municipality for at least the last 12 months on September 1st, 2021


To have the right to be entered on the list of electors, a person must be an elector of the municipality.

See section Conditions to be eligible for voting.

 

RUNNING AS A CANDIDATE AT THE NOVEMBER 7, 2021, MUNICIPAL ELECTIONS


It is strongly recommended that you communicate with the Returning Officer by email at elections@beaconsfield.ca or by phone at 514 428-4400 (extension 4421) before filing your nomination paper to find out about the documents to be completed and on the procedure to follow.

 

To run as a candidate, you must file a nomination paper and the accompanying documents at the office of the Returning Officer located at 303 Beaconsfield Boulevard between September 17th and 4:30 p.m. on October 1st, 2021.

 

The office of the Returning Officer is open Monday to Thursday, from 8:00 a.m. to 4:45 p.m., Friday from 8:00 a.m. to 12:00 p.m., and exceptionally, on October 1 from 9:00 a.m. to 4:30 p.m.

 

To run as a candidate, you must file the following form and accompany it with the required documents:
Nomination Paper (SM-29-FIN-VA)

 

Application for authorization

Before September 17, 2021: To file an application for authorization as of now, before filing your Nomination paper, you must file the following forms:


The governmental sanitary measures in force must be followed. Please consult the PROTOCOLE SANITAIRE : Autorisation, financement politique et dépenses, available in French only at the moment.

You must also collect signatures from electors of the municipality who support your application for authorization. You will still need to complete a Nomination paper within the required deadlines.

 

From September 17, 2021: To file an application for authorization when filing your Nomination paper, you can check the appropriate box on the Nomination paper form. Supporting signatures collected for your Nomination paper are also valid for your application for authorization.

 

After October 1st, 2021: To file an application for authorization after filing your Nomination paper, please consult the Returning Officer.

 

You must then make an appointment with the Returning Officer by email at elections@beaconsfield.ca or by phone at 514-428-4400 (extension 4421) to complete and sign the documents.

 

Election financing

The application for authorization is mandatory for independent candidates who wish to solicit or collect contributions, incur expenses, contract loans or use materials to promote their campaign.

 

For any questions regarding election financing, you can consult the guide summarizing the rules to be followed Electoral financing (DGE-1012-VA) .

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Working for the elections

Are you interested or know someone interested in working during the municipal elections in Beaconsfield?

Several positions must be filled for the days of the advance poll (October 30 and 31, 2021), the days of the work of the Board of Revisors (October 19, 21 and 25, 2021), the days of the polling at the office of the returning officer (November 1 and 2, 2021) and polling day (November 7, 2021). You must also be available in the weeks preceding the election for a traning session.


All individuals interested in working for municipal elections are invited to submit their application by completing the application form available at the office of the returning officer located at 303 Beaconsfield Boulevard, Beaconsfield or online following this link.

 

Description of positions to be filled


Non-exhaustive list of the responsibilities of the positions to be filled:


Deputy returning officers
Deputy returning officers oversee polling station operations. They see to its preparation and the smooth conduct of polling operations. They speak with the voters and give them their ballot papers. Finally, they count the votes and send the results.


Poll clerk
Poll clerks indicate that electors have come to vote on the list of electors. They also assist the deputy returning officer and fill out the poll book in certain circumstances.


Room Supervisor
The room supervisor ensures the proper functioning of the polling location. They will have to communicate regularly with the returning officer. They coordinate all the day's activities and must answer questions from other employees. They must ensure compliance with laws and directives by allowing the opportunity to exercise the right to vote and therefore assists the deputy returning officer and the poll clerk in their duties. They exclude unauthorized persons and take care of queues signage in the room and circulation at polling locations. They will be primarily responsible for the application of sanitary measures and will be assisted by the PRIMOs and assistant-primos.

 

Officer in charge of Information and Order (PRIMO)
This position is complementary to the position of Room Supervisor. The PRIMO ensures the accessibility of polling locations, welcomes voters and ensures that they are eligible to vote and communicates any situation that may require intervention. They help apply sanitary measures.

 

Assistant-PRIMO
This person is responsible for the reception of electors, enforces sanitary measures and assists the PRIMO with the accessibility of the polling location.

 

Information Clerk - (computer)
The information clerk greets and establishes the identity of electors, reads the bar code on the reminder card and prints its contents, locates the polling division and the line number for which the elector is registered to and directs him or her.

 

President, Member or Secretary of an Identity Verification Panel
The purpose of this position is to greet electors who are unable to present identification, verify their identity and complete the certification of identity, and ensure that the elector is registered on the voters list. The President completes and signs the attestations. The members will also help apply the sanitary measures.

 

Chief Supervisor
The Chief Supervisor surveys the exterior of the polling locations in order to assist the room supervisor and according to the directives given by the returning officer. He has to visit various polling locations throughout the day.

 

Revisors – Board of Revisors
Revisors make the necessary corrections to the list of electors. They meet with people who want to make changes to the list of electors, study their requests, check the validity of their supporting documents and render a decision. They work in close co-operation with the revising officers and the secretary.

 

Secretary (computer) - Board of Revisors
This position consists in the drafting of notices of meetings and decisions of the Board of revisors, completes the statements of modifications to the list of electors and assists the Board of revisors in carrying out its work.

 

Revising officers - Board of Revisors
Revising officers travel within the City to meet with electors in order to collect the information needed to improve the list of electors. They work in close co-operation with the revisors and always work in teams of two.

 

Information Clerk - Board of Revisors
The information clerk greets and informs electors who appear before the Board of Revisors. They manage queues, signage and circulation in the room. They will ensure the application of sanitary measures.

Polling results

Election results will be available online on Sunday, November 7, beginning at 8 p.m.

 

The Council Chamber at City Hall will also be available for candidates and the public to view the election results, while respecting sanitary measures. Doors will open at 8 p.m. and, due to the capacity of the venue, seating is limited to 31 people with masks. Seats will be filled on a first come, first served basis. The Council Chamber has been set up to in such a way to respect the physical distance required between those in attendance.

 

Health measures and physical distancing

In order to limit the risk of spreading of the coronavirus/COVID-19 and to respect the decrees of the Government of Quebec, any person who wishes to attend this meeting must comply with the following instructions:

  • Disinfect their hands when entering the building
  • Wear a mask at all times and keep a distance of one (1) meter from other people
  • Enter their name, residence address and phone number in the register provided for this purpose
  • Upon entering the Council Chamber, take a seat and do not walk around the hall
  • Do not gather before and after the event
  • Leave the premises as soon as the event is over


Please do not attend if you have Covid-19 symptoms.

In the context of a pandemic, we recommend you that consult the results on the City's website.

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