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Municipal Fields

contract

Contract management By-law

In accordance with section 573.3.1.2 of the Cities and Towns Act, every municipality must adopt a by-law on contract management, which applies to all its contracts. You can consult our By-law BEAC-140 concerning contract management here.

Electronic tendering system (SEAO)

Calls for tenders greater than $100,000 are posted on Quebec government's Système électronique d'appel d'offres (SEAO) website. Calls for tenders listed on SEAO currently open.

Click here to consult on the SEAO website the list of contracts over $25,000 awarded by the City of Beaconsfield.

List of contracts having an expenditure exceeding $2,000 totaling over $25,000

In accordance with the Law, it is possible to consult the list of all contracts involving an expenditure exceeding $2,000 entered with the City, into in the last full fiscal year preceding that date, with the same contracting party if those contracts involve a total expenditure exceeding $25,000: Click here to consult the list (PDF)

Procedure regarding the reception and examination of complaints
 
As of May 25, 2019, all municipalities must adopt a policy regarding the reception and examination of complaints filed in connection with the awarding of a contract following a request for public tender or the awarding of a contract by mutual agreement with a single supplier.
 
Only contracts involving an expenditure equal to or greater than the minimum threshold for public tenders are covered by this new right of complaint. 
 
 
Documents for tenderers

icon_PDF_iconTender's Declaration - available in French only

The Code of ethics and professional conduct for the employees of the City of Beaconsfield (By-law BEAC-072) can be consulted here

The City's policy on "Chantiers de construction et responsabilités de la Ville en matière de santé et sécurité au travail" is available here: Consult the document (PDF available in French only)
 

listVisit SEAO Système électronique d'appel d'offres website

To consult the City of Beaconsfield current tenders, please click here
Note: To search for Beaconsfield notices, you must type the word 'Beaconsfield' in the blue search box on the upper right hand side.

 

The City of Montréal assume responsibility for providing urban agglomeration services to all island residents and for administering the facilities involved in carrying out this process. To know more about the agglomeration services, consult:

 

Communauté métropolitaine de Montréal (CMM)

Created in 2001, the Communauté métropolitaine de Montréal is a planning, coordinating and financing organization that brings together 82 municipalities, or 4 million people spread over an area of more than 4,360 km2.
 
The CMM exercises responsibilities in the areas of regional planning, economic development, social housing, public transport and the environment. Click here to visit the website.
 

Procedure for Handling the Disclosure of Wrongdoings Relating to Municipalities and Reprisal Complaints

The Act to facilitate the disclosure of wrongdoings relating to public bodies (the Act), assented to on December 9, 2016, was designed to facilitate the disclosure, in the public interest, of wrongdoings committed or about to be committed in relation to public bodies and establish a protection regime against reprisals. It responds to Recommendation No. 8 of the Commission d’enquête sur l’octroi et la gestion des contrats publics dans l’industrie de la construction (Charbonneau Commission) on the support and protection of whistleblowers.
 
The following document provides information on disclosures and how they are processed by the CIME, as well as the remedies available when a person faces reprisals in connection with disclosure or threats of reprisals. Click to to consult the document (PDF)

 The City of Beaconsfield offers this service to citizens for official documents such as:

  • Affidavit general (solemn declaration)
  • Authorization to travel with a minor child
  • Life certificate
  • Invitation letter or lodging letter

 

Procedure for the citizen

Each person wishing to make a solemn declaration on a document must come to City Hall in person with the completed but not signed form. A commissioner of oaths may then administer oath, subject to the restrictions mentioned below. The declarant must, however, present a recognized piece of identification with photo.

 

Rate

  • A maximum fee of $5 for each oath, according to the By-law on tariffs in force.

A Commissioner of Oaths cannot:

  • Certify documents or attest that a copy of a document is in accordance to the original. However, the commissioner may administer an oath to a person who presents him or her a copy of a document and who declares that it is in accordance to the original document. Although, this declaration would not have the effect of giving a true value to this copy, because the depositary of an original document has this power only (for example, the notary for the notarial will, the registrar of civil status for a birth certificate).

Responsibilities

Commissioners of oaths are not required to verify the accuracy of a statement sworn under oath. In fact, it is the person making the oath that’s responsible for the content of the resulting document.

On the other hand, Commissioners of Oaths may refuse to administer an oath if he or she notes that:

  • The document is not prepared in the prescribed form, it is clearly worded incorrectly or contains vulgar or unreasonable assertions;
  • The affiant does not seem to be in full control of his or her faculties or does not seem to be able to express his or her will.

Non-exhaustive list of other persons authorized to administer an oath

Because of their status, many people can administer an oath without being specifically appointed by the Minister of Justice.

  • Clerk of a court of justice and his deputy,
  • Mayor and Councillors,
  • City clerk or secretary-treasurer of a municipality (only within the limits of their municipality),
  • Pastor or Minister of religion authorized to solemnize marriages in an unorganized territory,
  • Lawyers, Notaries and justices of the peace.

 

For more information, visit: https://www.assermentation.justice.gouv.qc.ca/ServicesPublics/Accueil.aspx